How to Write Effective Copy for Your Website

When I declared an English major in college, my mom said it was a great choice, “because people will always need good writers.”

I was pleasantly surprised to find that true upon graduating college, but I was also pretty surprised to find out why people need good writers: because they can’t actually write themselves.

It’s actually a little scary to see how many business professionals can’t write effectively, but what’s even scarier is when those people, who know nothing about copywriting, insist on writing their own website copy.

If you’re involved in building or maintaining a website, you need to know something about copy writing for two reasons:

  1. I realize I’m shooting myself in the foot a bit here, but hiring copywriters is expensive and you’ll save a load of cash if you can do your own writing for your website (although, I wouldn’t recommend the DIY route for large sites).

  2. If you do hire copywriters, you need to have a working knowledge of writing from which to evaluate their work. If a copywriter asks you for direction or input, you need to be able to effectively give feedback.

That said, writing is a hard-earned skill; it takes time and practice, so don’t expect to become a writing whiz easily. But if you’re sitting down to write out some website copy or are asked for input from your copywriters, keep the following in mind.

Start with the Research

Ultimately, your website is designed to get people to take action (a.k.a. your goal conversion), whether that’s a purchase, sign-up, download,etc. Your website copy plays a huge part in getting your viewers to convert, and thus needs to be highly effective and targeted.

To get people to take your desired action, you need to figure out what causes your customers to act and what turns them away, so you can capitalize on their motivators and avoid their discouragers. More simply put, figure out why your customers buy your product (or whatever your goal conversion is), what would make them buy it again, and what would make them never buy it  (seems pretty obvious, right?).

By finding out this information, you can make sure your copywriting reflects your customers’ wants and needs, and you can make sure your writing matches the language your customers use.

The most effective way to find out what motivates and discourages your customers is to ask them. In-depth customer interviews are a great way to get to the bottom of your customers language, desires, wants, needs, etc. Start with this list of interview questions and adapt it as need be.

  1. What’s your name, age, and job description? (gives you a surprising amount of information that will help you develop a demographic profile for your customers)

  2. How do you use our product and what problem does it solve for you? (provides information on why your customers use your product/what motivates them to use it and allows them to describe it to you in their own words)

  3. What features were most attractive to you when you bought this product? (this gives you information on what motivated your customers to buy this product and what they’re attracted to. This is also gives you ammo for your product descriptions)

  4. What features didn’t you like about this product? (provides you with information about what discourages your customers)

  5. Where did you get information about this product before buying (customer reviews, family, friends, etc.)? (This lets you know where your customers turn to for information and who their influencers are)

  6. What other products were you considering before you purchased this one? (lets you know which of your competitors you need to examine)

This list should just serve as a starting point, but once we’ve interviewed a decent sized pool of customers, you’ll start to see recurring themes.

You should be able to use customer answers to get a feel for what pushes your customers to convert and what holds them back. Obviously, you should showcase features many of your customers are attracted to, and try to fix the problems customers encountered with your products.

You should also begin to get a feel for the language your customers use. This is hugely important to take note of, because your customers will feel your brand is more personable if you use language on your website that they use themselves.

Take special note of the adjectives your customers use to describe their problems and the features of your products, this way you can describe your potential customers’ problem and accurately provide a solution.

You should also take note of any differing terminology; for example, if you sell laundry baskets, do your customers call your products laundry baskets? Or do they call them something else, like wash baskets? You don’t want to immediately alienate your customers by using language they don’t use.

Nail Down a Unique Selling Proposition and Use it in Your Copy

Let’s be honest here, your brand isn’t going to redefine the wheel. Unless you have a revolutionary/brand new product, your product is probably one of several options consumers have.

Your web copy needs to carefully present your product, because if you try to sell your just your product, you’re going to be selling the product of your competitors too. You need to have a unique selling proposition (USP), something that differentiates you from your competitors (and I’m really hoping you know who your competitors are).

Let’s break down the basic components of a USP:

  1. Define the Problem: After analyzing your research, identify the problems your customers have. What are their common frustrations? How do they want those problems to be fixed?

  2. Explain the Unique Benefit You Offer: What benefit do you offer that no one else does? We aren’t talking about products here, we’re talking about solutions. Once you’ve identified the problems your customers encounter in your research, brainstorm ways your brand fixes them. How can you fix your customers’ problems in a way that other brands can’t?

Take a look at these awesome brands who have really interesting USPs for inspiration.

Nerd Fitness

There are countless food and fitness blogs out there (some which I really appreciate), but a lot of them sound really, really similar. Nerd Fitness stands out (and is one of my favorites), because it caters to a very niche market: self-proclaimed nerds who love being healthy. This site totally embraces both the nerdy and the fitness, which sets them apart from a lot of the really meathead-ish blogs out there. Plus, Game of Thrones + cooking = win.

Tiny Buddha

Like fitness sites, lifestyle advice sites are hugely popular, and they all sort of blend together. What sets Tiny Buddha apart is this, “simple wisdom for complex lives.” The USP here is simple, easy to understand, uncomplicated advice and wisdom for hugely complex lives.

zappos

How many shoes and clothing companies are out there? A ton. And Zappos doesn’t carry a unique line of shoes; they carry name brands that department stores and Amazon carry. So what makes Zappos successful and sets them apart? They have free shipping, free return shipping (and you can return items for up to a year from the purchase date), and fabulous customer service. Their USP isn’t their products, it’s their service.

Turn your USP into Copy by Using it in a Value Proposition

Once you’ve nailed down your website’s USP, you need to make sure your website copy reinforces it.

One of the best ways to incorporate your USP into your site copy is through a value proposition, which is a statement on your website that explains the value and benefit customers can expect to get from your product.

Peep Laja, a conversion optimization expert, suggests writing your value proposition like this:

  • Headline: What is the end-benefit you’re offering? This is your main attention-grabber; this is also where you should talk about the second aspect of your USP (the unique benefit). Remember, a headline is only one sentence.

  • Sub-headline/2-3 sentence paragraph: This should be a specific explanation of what you do and what problem you fix (which is the first component of your USP).

  • 3 bullet points: List the key benefits or features of your product. Remember, these should be benefits your customers told you about in your research—you should use the language your customers used to describe your product’s benefits.

  • Visual: Images communicate much faster than words and will attract customers.

As Peep Laja points out in his article, Square has a fantastic value proposition, and it’s one of my personal favorites.

square

As you can see, the copy on Square’s website follows the value proposition “formula” really well, but beyond that, the copy positions the USP strongly. The problem Square solves is small business not being able to accept credit cards (as seen in the headline). The unique benefit Square offers is simplicity, as seen in the bullet points and sub-heading.

Takeaways:

  • Use your hard-earned research to formulate a USP

  • Turn your USP into concrete website copy by incorporating it into your value proposition, which will allow you to differentiate your brand from your competitors.

Write Like a Human

One of the cardinal rules of on-page copywriting (and marketing in general) is do not alienate your consumers. The second you starting writing like a robot or an advertisement, your customers will leave your site.

Make sure your customers read your writing by following these two guidelines:

  1. Write like your customers do

The best way to make sure you’re writing in a way that relates to your customers is to pay attention to how your customers talk and write. What’s their verbal personality? Are they informal, upbeat, and enthusiastic? Or are they more laid back, inclusive, and funny?

  1. Avoid industry jargon

Avoid industry jargon and technical terms, because they will instantly alienate your customers (unless your customers are an advanced niche group that uses jargon regularly). Write like you would talk to someone, so don’t say things like “inbound marketing funnel” or “click through rate.”

Mind Your Grammar

It pains me that I have to say this, but it’s seriously necessary: always use proper grammar and spelling! No matter what. No excuses. If you can’t use proper grammar for the sake of grammar lovers like me, then consider the fact that spelling mistakes cost millions in lost online sales.

 mistake

In addition to using the correct grammar and spelling, you should also do the following:

 

  • Keep your copy clean and concise: After you’ve finished writing, take a break from it. Then come back to it and read it out loud. This will help you identify problem sections and overly wordy areas. Normally, you can cut your original draft down by at least 30 percent. It’s important to keep your web copy concise and easy to understand since web readers scan instead of read.

  • Use active voice: Unfortunately, this piece of advice can be a little trickier to catch, but is really important as passive voice makes for weaker writing.

Active voice is when the subject of your sentence is doing the action in your sentence; for example, “James eats Cheetos” is active because the subject, James, is doing the action, which is eating. Passive voice is when the subject of the sentence is not the thing doing the action: “The Cheetos are being eaten by James.” Here are a few more examples for reference:

  • Passive: The birthday candles were blown out by Ben.

  • Active: Ben blew out the birthday candles.

  • Passive: We have had six new hires arrive at the office.

  • Active: Six new hires arrived at the office.

Stay Consumer Focused

If your customers wanted to hear all about you, they would look at your advertising. But since they aren’t doing that, you should assume your customers actually want to hear more about themselves than you (don’t we all?).

Keep your web copy completely consumer focused. The easiest way to start doing this is to use “you.” Instead of saying “we processed your order,” start with “you” and say “your order was processed.”

Beyond reframing your sentences to be “you” centered, make sure your copy is also benefit-centered. For example, instead of just saying “this cleaner will make your shower tiles water resistance,” take a benefit-centered approach by writing “this cleaner will allow you to clean your shower less by making your tiles water resistant.” By taking the second approach, you are clearly identifying the benefit to consumers (which is really all we care about as consumers, right?)

Takeaways

You can’t become a rockstar copywriter in one sitting; it takes time and practice, but you can start the process by starting with the following tips:

  • Start with research

  • Nail Down a Unique Selling Proposition and Use it in Your Copy (preferably in your value proposition)

  • Write like a real person

  • Use proper grammar, spelling, and active voice

  • Keep your writing consumer focused

There’s no perfect formula to writing, because every audience is different. Ultimately, you need to write, test, and revise continually.

 

Kyra Kuik

Kyra Kuik

Kyra Kuik focuses on content strategy, ideation, writer management, and editing in her role as Distilled's Content Coordinator, where she gets to embrace her passion for writing, content...   read more

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19 Comments

  1. Very nice piece Kyra. There are so many good tips in here that cover areas that I (and I know many other people in the industry can fall short on), particularly on the industry jargon. Depending on what site im blogging on at the time will dictate my tone. We do some more informative pieces for the masses on some sites and others are intended for seasoned industry folk. On our own site we try to mix it up with some pieces that are more light and service focused and others that cover more in depth stuff (although our overall content is relatively light at this point). I sent this to a few people, it was very useful. Thanks!

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    • Kyra Kuik

      Thank you, Erik. You bring up a good point: content needs to be specific to the audience. Ultimately, the opinions of your readers are what matter most. Glad you enjoyed it!

  2. Thank you for sharing so much knowledge about seo, I want to learn more about this job~

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  3. These are some great tips to really get in tune with your customers and then create content for them. Either one of these steps alone may be ineffective, but combining them with the outline provided and utilizing the other tips throughout the article can really get your more bang for your marketing buck.

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    • Kyra Kuik

      Thanks Julia. Content is definitely more effective when it's created totally for the consumer.

  4. Hi Kyra, thanks for the post. I think the thing businesses struggle with the most is identifying their USP, so your advice for identifying a USP is useful. From an SEO perspective, do you stick to a minimum word count?

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  5. I come across this problem all the time, but in a slightly different way. I create websites for law firms and they tend to be content heavy.
    I've tried getting lawyers to write content but it is not fit for human consumption in that it is too full of jargon and legalese and therefore becomes almost unreadable to the average potential client who may be browsing the internet.

    I had to basically research all the areas of law and write the content myself, so that it was in some form of plain English which wouldn't put people off.

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  6. A very nice list.

    I noticed more and more corporate sites have included humor in their copy, and it automatically connects with the audience. Hey, they're not so serious at all!

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  7. Love this blog!! Yes, all companies using jargon, please STOP! It's annoying and write as if I'm a real person... which I am :)

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  8. Great article. Especially like the "write like a human" advice. Consumers are looking for real interaction. Please don't sound like a robot!

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    • Kyra Kuik

      Yes, I totally agree. Consumers are looking for human interaction and personable experiences when they communicate with brands.

  9. Content is king, new and original. Very good post. thanks

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  10. AWEsome!

    Read Twice! Love the examples/illustrations!

    Just making some tweaks to my new site and definitely need to reduce my headline size!

    This was great! Entrepreneurial Successes! Mike

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  11. I too have noticed the increase in humorous copywrighting, even in areas of business in which you would not usually expect to find much humor. Law for example.

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  12. An excellent article. I found your blog whilst looking at the SEOmoz site, it's now bookmarked as one of my favourites!

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  13. Great post Kyra. As an up-and-coming copywriter I really appreciate your insight. I especially appreciate your input on how to write your value proposition.

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  14. Thanks for the helpful copywriting tips !

    reply >

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